County/State Fair Information

2022-2025 Shawano County Fair Book

Check it out at: 2022-25 Shawano County Fair Premium Book

We will still provide a hard copy of the fair book for a family, if requested. Keep in mind that when you do complete your fair entry online, please print off a copy for your records to use during the fair. This also helps leaders keep track of who has entered and how much to submit for the processing fees. If you have any questions please call the Shawano County Division of Extension office at 715-526-6136 or your club leader.

Junior Fair Online Entry Instructions

First Time Fair Exhibitors!! The following sheet has a lot of very useful information regarding the fair.

Shawano County Fair Tip Sheet for First time Junior Fair Exhibitors

2022 Junior Fair Facts

Guide to exhibitors at the Shawano County Fair as a Junior Division exhibitor.

If you read this and still have more questions that you can’t find the answers to, please call 715-526-6136 or e-mail Tami at

4-H Leader County Fair Pass

4-H leaders will need to fill out the Personal Activity Evaluation in order to potentially receive a free Shawano County Fair pass. Please return the form to your Clubs’ General Leader. Deadline to turn in your form is August 1st.


Q A for new livestock exhibitors

Policy on Free Passes For Livestock/Small Animal Auction Buyers
Help Needed to Assist with Fair Judging
Fair Judging – What to Expect
Fair Entries DUE on Aug. 1st
County Fair Processing Fees

Penalties For Underage Drinking, Disorderly Conduct, Etc.

Policy on Incorrect Fair Entries
Animal Testing At The Fair
The Shawano Area Agricultural Society
Wristband Procedure at County Fair
Food Stand Fire Extinguishers
Food Stand Tips
Fair Food Stand Funds

Wisconsin State Fair Livestock Information



Policy on Free Passes For Livestock/Small Animal Auction Buyers
Shawano Area Agricultural Society, the sponsors of our county fair, adopted a policy for distributing fair admission passes to animal auction buyers. All BUYERS from the previous year will receive a one-day fair pass that they can use for free admission to the fair on auction day, or any other day of the fair if they so choose.  This is a way of saying “Thank You” to committed buyers and inviting them to return the following year.  So, if you purchased an animal last year, you will receive a one-day pass to this year’s Shawano County Fair.  All buyers this year will receive a free one-day pass to next year’s County Fair, and so forth each year thereafter.


Help Needed to Assist with Fair Judging
Youth and adult volunteers are needed to help assist the fair superintendents on judging days, the Saturday just prior to the start of the fair (commonly referred to as Pre-Fair Saturday), Wed. thru Sat. during the fair, and release night on Monday (Labor Day) at the County Fair. Contact the UW-Madison Division of Extension, Shawano County office if interested.

Fair Judging – What to Expect
The fair is a great opportunity for youth to get feedback and evaluation on the projects on which they have chosen to work on during the year. This experience can be both motivating and educational for 4-Hers. Critiques from judges can serve as a guide to further improvement. The judging process is probably more valuable than the award or recognition. To plan, practice, and present a finished product is to “learn by doing.”

Types of Fair Judging

Patti Pumpkin Fair Update – All 1st graders in Shawano County received Patti Pumpkin Seed Packets. Please encourage your siblings and friends to enter their pumpkins in the Shawano County Fair. Pumpkins do not have to be orange and they may be decorated – but DO NOT carve Jack-O-Lanterns.  Entry Forms are due to UW-Madison Division of Extension, Shawano County office by August 21st.  Patti Pumpkins will be displayed and judged in the Jr. Fair Building.  Entry day is Thursday, noon until 8:00pm.

Fair Entries DUE on Aug. 1st

Helpful Tips:
(4-H, FFA, FHA, Scouts, Booths etc.) entries are due by August 1st.  Please enter online through using your 4hOnline log in information the the website.  OR get your fair entry to your leader before that date, so that they can be submitted by the deadline to the UW-Madison Division of Extension Shawano County office by the deadline.

Keep in mind if you’re filling out a PAPER entry blank:

  1. Dairy, Beef, Sheep, Swine and Goat Exhibitors are to enter these animals on a separate animal entry ID form as well as the original entry form, and attach this to the original form IF YOU ARE SUBMITTING A PAPER COPY ONLY.  (You will be prompted for this information if you are completing your entry online)
  2. If you plan to enter Showmanship in any department, list it on your entry sheet.
  3. Check to be sure the classes you enter are in the same projects you are enrolled in.
  4. Check the fair book carefully for changes in entries, age classes and rules.
  5. The area you enter is the area in which the exhibit will be judged.  NO CHANGES WILL BE MADE AT THE FAIR.
  6. If your club is entering a booth, please fill out a separate entry form with your club name on it.  Use a blank entry form found in the back of the Fair Premium Book or pick one up from UW-Madison Division of Extension Shawano County office.
  7. All entry forms and processing fees are due to the UW-Madison Division of Extension Shawano County office by August 1.

County Fair Processing Fees
Per Fair Board – A $2.00 per entrant processing fee (excluding Cloverbuds) must accompany your fair entry form ($5.00 for those with 51 or more entries).  Clubs should make one check to pay club member’s processing fees. Checks should be made out to:  Shawano Area Ag Society.

Policy on Incorrect Fair Entries
Despite everyone’s best efforts to catch them, some items are incorrectly entered in the fair. The Shawano Agricultural Society (the people who run the County Fair) asked the 4-H Leaders, Inc. for a uniform recommendation on how to handle incorrect entries. The policy adopted says that all junior entries that are entered incorrectly, will be dropped by one placing. For example, entries that would have received a blue ribbon/premium will receive a red ribbon/premium if they are entered incorrectly. We recognize that there are a few departments where this system may not be possible. In those situation, Superintendent’s discretion should be used.

Livestock Drug Testing At The Fair (Beef, Sheep and Swine)
Drug and/or DNA testing may be conducted on any animal while on the fairgrounds or at market. Random DNA samples will be collected from a number of animals of each species at the Fair. DNA results will be compared to submitted samples for the individual animals. If DNA samples do not match, the exhibitor will be barred from exhibiting and selling an animal in the auction the following year. In addition, if an animal with non-matching DNA was sold through the auction, the exhibitor will forfeit their auction check and will be paid market value for the animal. Animals will be checked for drug residues and/or DNA at the discretion of the Judge, Fair Veterinarian, Livestock Key Committee, or Arbitration Board. All animals are subject to examination by the Judge, Fair Veterinarian, Livestock Key Committee, or Arbitration Board for any violations of the IAFE National Code of show Ring Ethics. Exhibitors must abide by drug label withdrawal times. The cost of a positive drug test will be the responsibility of the exhibitor.

The Shawano Area Agricultural Society has implemented this procedure at our fair based on recommendations they received at the Wisconsin Association of Fairs Annual Meeting.  Although the vast majority of fair exhibitors are honest and play by the rules, a few cases of drug misuse pop up from time to time around the state.  This testing procedure helps to discourage any “would-be” violators.  If your animal is selected for testing, we thank you in advance for your cooperation.

Wristband Procedure at County Fair
The Shawano Area Agricultural Society is again issuing plastic wristbands in place of paper exhibitor passes.  You will leave this wristband ON during the entire fair. The wristband will identify you as an exhibitor and will be your admission pass each day. If anyone’s wristband comes off or has to be removed before the fair is over, you will need to BRING the removed wristband to the main office and get a replacement before leaving the grounds that day. As with any new procedure, please be patient….give the new gate admission system a chance to work.

Food Stand Fire Extinguishers
There are two fire extinguishers mounted on the wall by the entrance door.  The larger, SILVER-COLORED extinguisher is for GREASE FIRES ONLY!  If a fire starts on the gas grill, or in a cooking pan, this is the extinguisher to use first.  It sprays a fine mist that won’t splatter the grease around.  This fine mist will turn into a foam layer that smothers the fire. The smaller RED extinguisher is an A-B-C type and should be used for fires anywhere else in the food stand, but NOT for grease fires.  Stand at least 8 feet away from the fire, and aim the chemical foam at the BASE of the fire.  If you get closer than 8 feet away, the high pressure chemical could actually splatter burning material and spread the fire! We also have an automatic fire extinguisher system built into the hood of the gas grill where burgers are fried.  If it gets hot enough, this system will automatically turn on and coat the grill with chemical foam to smother the fire.  The hood system can also be activated by pulling a switch on the wall by the entrance door.  This switch is located just above the two wall-mounted fire extinguishers.  Do not ever pull the switch except in case of extreme fire danger.

If you have a grease fire in the cooking area, adults can try to put it out using the silver-colored fire extinguisher first.  If this doesn’t work, activate the hood system by pulling the switch on the wall, if the hood system hasn’t automatically activated yet. In case of fire, everyone should get out of and far away from the food stand.  Have someone call 911 immediately.  Only one or two adults should remain to try and put the fire out with an extinguisher.  If there’s any doubt as to whether or not it can be put out easily, that adult(s) should also get out.  The food stand can be replaced, but YOU cannot be!  SAVE and REVIEW this information whenever your Club is going to work in the food stand.

Food Stand Tips
Take a few moments to review the importance of good customer service. We all need to make sure that customers are given prompt and courteous attention. Some suggestions are as follows:

  • Assign members to certain windows, if possible (the front windows are generally more busy).
  • Have at least one adult in front to make sure all customers are waited on and to help with making change.
  • Remember, while you can chat in front when you are not busy, face the windows so you can see when someone approaches.
  • Speak loud and clear to the customers and people in the back filling orders.
  • Be polite to both the customers and those working with you. ALWAYS THANK CUSTOMERS for their purchases.
  • Above all, enjoy yourself, smile and have fun.

Fair Food Stand Funds
Leaders will soon be choosing their shifts for working at the fair food stand.  Some wonder why it is necessary to help out as you feel you don’t receive any benefits from working.  Actually, this is the major fundraiser for Shawano County 4-H Leader’s each year.  It is because of this that we don’t need to be out there selling candy bars, pizzas or any of the other numerous possibilities.  Funds here help pay for:

  • Sponsorships for campers and educational trips
  • Funds for educational grants to key committees for their events
  • Literature used by members, the fee you pay for books is discounted from full price
  • Awards and discounts on meals at the annual 4-H experience.
  • Support for the Adventures in Dairyland Program, a two week curriculum offered to 4th grade classrooms throughout the county by 4-H leaders & FFA members.
  • Many other incidental expenses we don’t need to pass along to the members because this food stand raises that money.

So when your club leader asks you to volunteer a couple hours of your time, we hope you look at this as an opportunity to give back to the organization that has offered so much for your family this year.

FFA Livestock Members

Here is the link to the Livestock Project Record – A copy of the Project Record and the Project Financial Record will need to be submitted to the UW-Madison Division of Extension Shawano County office by August 1st, along with pictures of your animal and you.

Wisconsin State Fair Information Link

If you are entering livestock at the Wisconsin State Fair you will find the latest updates, weigh ins, requirements for showing at the fair. If you would like to enter anything else you will need to contact our office at 715-526-6136 and ask for Terri.


Shawano County 4H Program is on Facebook!


If you have any questions regarding 4-H Positive Youth Development in Shawano County, please contact:
​Megan Suehring, 4-H Positive Youth Development Educator Shawano County Courthouse 311 North Main Street, Room 109 Shawano, WI 54166-2198 Phone: 715-526-4869 Fax: 715-526-4875 Email:
Vacant, 4-H & Extension Coordinator Shawano County Courthouse 311 N Main Street, Room 109 Shawano, WI 54166-2198 Phone: 715-526-6136 Fax: 715-526-4875 Email:
Tami Goers,  Office Assistant Shawano County Courthouse 311 N Main Street, Room 109 Shawano, WI 54166-2198 Phone: 715-526-6136 Fax: 715-526-4875 Email: