As youth programs are implemented, participants complete a variety of forms including but not limited to enrollment forms, health forms, permission to participate forms, photo release forms.  Forms that include personal information must be treated with confidentiality.  Records are subject to Wisconsin public record laws.  http://www.uwex.edu/ces/admin/policies/openrecords.htm –

 

If an open records request is received, this document provides next steps. http://www.uwex.edu/secretary/policies/section10/S10-Rcds.pdf

 

Retain records according to record retention policy.  http://www.uwex.edu/ces/4h/resources/policies/documents/RecordsRetentionPolicy.pdf