KEWAUNEE COUNTY 4-H
ESSENTIAL REQUIREMENTS
A CHECKLIST FOR THE NEW 4-H YEAR

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Essential Financial Requirements

• All financial accounts associated with a 4-H charter require two, unrelated authorized signers. Only 4-H members and approved volunteers can be listed
• No cash withdrawals are made from 4-H accounts. Checkbooks should be utilized as debit/credit cards are highly discouraged, and limited to 4-H Leader Organizations.
• 4-H Clubs and Groups should discuss and approve an annual budget to establish the allocation of financial resources. The budget needs to be approved by the 4-H membership and submitted to the Kew. Co. Extension Office for review.
• Payment authorization is required. Payments are only authorized if funds were allocated in the budgeting process, or membership voted to approve the expenditure. These approvals should be recorded in the club / project meeting minutes.

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Essential Meeting Requirements

• All adult leadership needs to be approved through the Youth Protection process in 4HOnline and leadership is provided by volunteers or staff.
• Youth involvement in leadership and decision- making is essential. Many clubs operate with officers, however they are not required.
• Meeting and event dates needs to be scheduled through the Kewaunee County Extension Office. If there is a change to a meeting date/ time, or a last minute meeting scheduled, it must be communicated to the office in a timely manner.
• All chartered Kewaunee County 4-H Clubs, Projects, and Committees need to submit their meeting minutes to the Extension Office no later than two weeks after the meeting took place. Please use either drop off, email or USPS.

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Wisconsin 4-H operates within the guidelines, policies, and procedures of the University of Madison Division of Extension and the United States Department of Agriculture. These policies are established to ensure the educational and administrative intergrity of all Wisconsin 4-H programs and activities administered by 4-H staff and 4-H volunteers. Wisconsin 4-H Leadership is committed to supporting staff and colunteers by writing clear and simple policies that will standardize Wisconsin 4-H safety and risk management practices.

An EEO/AA employer, University of Wisconsin-Madison Division of Extension provides equal opportunities in employment and programming, including Title VI, Title IX, the American with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act requirements.

Como empleador que brinda igualdad de oportunidades en el empleo y acción afirmativa (EEO/AA, por sus siglas en inglés), la University of Wisconsin-Madison Division of Extension, proporciona igualdad de oportunidades en el empleo y en sus programas, incluyendo los requisitos del Título VI, Título IX, la ley federal para personas con discapacidades en los Estados Unidos (ADA, por sus siglas en inglés) y los requisitos de la Section 504 del Rehabilitation Act.

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4-H Record Books

A 4-H Record Book is documentation of all 4-H activities at the club, county, and state level, in which a youth has attended and participated. This also includes community activities and the progress of a youth in each respective 4-H project. Many 4-H members will attest to the benefit and importance of record books and record keeping as they apply for higher education, prepare their resume, and submit applications for jobs.

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